Provider Recruitment Coordinator
Company: Salem Health
Location: Salem
Posted on: January 24, 2025
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Job Description:
Location Site: Salem Hospital Main Campus Department: SH
Provider Recruitment Position Type: Full Time Start Time:
8:00Pioneering healthcare since 1896, Salem Health is a top
workplace offering highly competitive pay where you can make a
difference in the lives of those in the community where you live.
Through incorporation of Lean driven principles, staff are able
effect change in the organization to solve problems and drive
continuous improvement. As an employer of choice, we are devoted to
assuring that we provide a safe, healthy, and patient-centric
workplace, while keeping staff wellbeing and satisfaction top of
mind. We invite you to learn more about our wonderful
community:
* Oversite of the shared recruitment email inbox. Triages inquiries
from internal and external customers. Identifies escalation paths
within HR to respond to complex matters and transitions the
customer inquiry to the HR subject matter expert in a seamless
fashion, providing clear documentation of the situation, steps
taken to assist the customer, barriers identified, etc.
* Serves as a resourceful partner to internal/external customers,
researching issues, providing instruction, completing requests,
answering questions.
* Facilitates relocation program, as applicable.
* Assists with travel arrangements, including staff and candidates,
as applicable.
* Coordinates community tour program, as applicable.
* Processes invoices for payment.
* Runs ad hoc reports, as requested.
* Tracks data as applicable.
* Facilitates payment processes for hiring incentives, as
applicable.
* Facilitates pay per income guarantee in alignment with community
recruitment terms and conditions, as applicable.
2. Immigration, as applicable *
Works closely with Manager and Recruiter regarding candidates who
require sponsorship.
* Partners with external Immigration Attorney to ensure compliance
with immigration matters.
* Partners with State of Oregon J-1 Waiver Coordinator, when
applicable.
* Continuously monitors status of candidate and employed staff with
immigration steps and timing for renewals.
* Monitors compliance for all employed persons under sponsorship
and initiates related activity when applicable and per immigration
rule and regulation.
* Communicates directly with employed persons regarding their
immigration status and supports them in obtaining or transitioning
from J1-Waiver to H1-B to permanent status, when applicable.
* In partnership with the manager, investigates immigration issues
and follows up to ensure all legal and compliance issues are
addressed.
* Posts applicable flyers in designated work areas, when
necessary.
* Produces ad hoc reports related to employed persons under
sponsorship, when requested.
3. Tracks all pre-employment requirements.
* Ensures successful completion of pre-hire health assessment/drug
screen.
* Ensures completion of the Form I-9. * Ensures applicable
immigration documentation is complete, as applicable.
* Validates pre-employment criteria, ensuring electronic retention
of regulatory documentation, including but not limited to:
* Primary source license/certification verification.
* Primary source education verification.
* Criminal Background check - ensures thorough completion, legal
compliance and adherence to organizational standards, and per
alignment with the applicable job description.
* Motor Vehicle Records - ensures completion, legal compliance and
adherence to organizational standards, and per alignment with the
applicable job description.
4. Reviews candidate/requisition files to ensure accuracy in
pre-hire processes including, but not limited to:
* Minor authorization guardian approval, as applicable. * Position
and supervisor code, in alignment with requisition.
* Pay range in alignment with position code.
* FTE in alignment with requisition. Partners with key stakeholders
to close gaps identified through review process.
5. Upon review of candidate/requisition files and validation that
required pre-employment criteria is met, processes hire actions for
internal and external hires. Following a diligent pre-boarding
checklist, ensures hire action workflows and outcomes meet
established standards for compliance and organizational
excellence.6. Communicates with and provides instruction to
candidates, recruiters, and hiring leaders throughout the
pre-boarding process. 7. Partners with multidisciplinary teams,
including recruiters, HR teams outside of recruitment, Hiring
Leaders, etc. to problem solve workflow gaps pertaining to pre-hire
quality standards in ways including, yet not limited to:
* Conducting audits and keeping reports/records to track
issues.
* Analyzing and noting trends in deficiencies of service or
performance.
* Evaluating, testing, and validating recruitment processes.
* Identifying and developing solutions for processes that require
modification or improvement.
* Actively participating in and contributing to process improvement
strategies and projects.
8. May serve as system administrator, point of contact, and
technical expert for key recruitment systems, including but not
limited to: Infor (applicant tracking system), ClickUp (hire
tracker/dashboard), Corporate Screening (background check).
* Problem solves systems issues, participates in systems
implementations and upgrades, and partners with stakeholders in
implementing workflow changes within systems.Total Rewards
Offerings:
Salem Health's comprehensive benefits package prioritizes your
mental and physical health, financial stability, family obligations
and professional growth.
* Minimum of three (3) years progressively responsible recruitment
support or administrative experience in roles requiring
coordination of data or projects with significant monitoring of
progress to achieve desired outcomes required.
* Experience serving as subject matter expert, or direct resource
required.
* Experience using databases, tracking and entering data
required.
* Ability to investigate problems, make evaluations, provide
consultation to others required.
* Knowledge of recruiting systems and hiring processes desired.
* Experience as a systems technical lead desired.
* Experience in quality control, regulatory compliance, and problem
solving preferred.
* Previous HR experience preferred.
* Knowledge of employment law preferred.
* Ability to analyze current methods and processes and identify
opportunities for improvement.
* Ability to work independently in a fast-paced environment with
high sense of urgency, professionalism and excellent customer
service.
* Proficient in MS Office suite.
* Strong analytical and critical thinking skills, adept problem
solver.
* Significant ability to keep track of details on multiple areas of
responsibility.
* Strong attention to detail and excellent organizational
skills.
* Maintains strong commitment to confidentiality in all areas of
work and communication.
* Working knowledge of state and federal employment laws. Salem
Health Hospitals and Clinics is an equal opportunity employer. All
qualified applicants will receive consideration for employment
without regard to race, religion, color, gender, gender identity,
sexual orientation, age, national origin, disability, veteran
status, genetic information, or any other status or condition
protected by law.
Salem Health Hospitals and Clinics is committed to providing
access, equal opportunity and reasonable accommodation for
applicants. If reasonable accommodation is needed to participate in
the job application or interview process, to perform essential job
functions, and/or to receive other benefits and privileges of
employment, please contact my.recruiter@salemhealth.org
Keywords: Salem Health, Springfield , Provider Recruitment Coordinator, Human Resources , Salem, Oregon
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